Butter
6 of 8 steps complete
SC

Setting up Marlow Hospitality Group

Butter Bot builds your commercial profile while you answer a few questions.

  • Business
    Organization profile, annual sales and purchasing baseline confirmed.
  • Locations
    6 locations added with distributor and GPO assignments.
  • Distributors
    Sysco and US Foods connected as primary/secondary by location.
  • Partners
    Harvest Sourcing GPO, Coastal Dairy and Meridian Brokerage mapped.
  • Purchasing Data
    148 days of purchasing history ingested from Sysco, US Foods and QuickBooks.
  • Integrations
    QuickBooks connected. POS integration not yet started.
  • Preferences
    Substitution policy set to Comparable Alternatives; priorities ranked.
  • Review
    Final review of profile before starting analysis.
Operator profile
Locations
6
Annual sales
$18,400,000
Purchasing spend
$6,240,000
Connected partners
6
Savings target
1% of sales
Enter Butter
Butter Bot
Onboarding conversation
Hi Sarah — let’s get Marlow Hospitality Group set up. I’ll ask a few questions and pull structure from anything you upload. First: how many locations, and is purchasing centralized or location-by-location?
6 locations around Austin, mostly centralized but a couple negotiate locally.
Got it. I’ll flag any location whose pricing looks out of line with the group. Go ahead and upload a location list, or I can build one from your distributor account if you connect it first.
6 locations added
Downtown, Riverside, North, Lakeway, Domain, San Marcos
Now distributors — Sysco and US Foods both show up in the sample invoices you sent. Should I treat Sysco as primary and investigate savings there first, per your existing volume?
Yes, Sysco primary for most locations, US Foods secondary at a few.
Distributors connected
Sysco Central Texas (primary) · US Foods Austin (secondary)
I also found references to a GPO — Harvest Sourcing — plus a dairy program with Coastal Dairy and a beverage broker, Meridian. I’ll map those as partner relationships so cases route to the right place automatically.
3 partner relationships mapped
Harvest Sourcing GPO · Coastal Dairy Co. · Meridian Brokerage
Last one for now: I ingested 148 days of purchasing history across QuickBooks and both distributors — 6,240,000 in annualized spend, normalized into 8 categories and 433 SKUs. That’s enough to start analysis. Want me to build the initial plan?
148 days of purchasing history ingested
QuickBooks + Sysco + US Foods · 433 SKUs normalized